General

Below are the options for managing and configuring a domain. To access the domain settings, log into MailWire as a Domain Administrator and click the Domain Settings icon. Then click on General in the navigation pane. The following options will be available:

• Domain Aliases - Add an alternate domain name for users on the domain
• Folder Auto-Clean - Add settings that affect the auto-clean rules set for the domain on default folders.
• Team Workspace Video / WebRTC - Set up alternate STUN/TURN server(s) for Team Workspaces
• Mailing Lists - Set the Bounces Before Removal threshold for mailing lists

Domain Aliases

A domain alias is basically an alternate domain name for one that already exists in MailWire. Domain aliases are useful, as they allow companies with multiple domain name extensions to receive any email sent to one of their domains directly within MailWire. For example, imagine you have a domain, 'example.com' with a user-configured under 'user@example.com'. By adding a domain alias for 'example.net', any email sent to 'user@example.net' will be delivered to 'user@example.com'.

Note: You must own the domain name in order to create a domain alias. In addition, messages cannot be retrieved with a domain alias email address unless the domain is properly registered at a domain registrar.

Creating a Domain Alias

To create a new domain alias, click New Domain Alias. Then enter the name of the alternate domain. The name will be used to create the domain alias email address. For example, if the name of the alias is "example2.com", the domain alias email address will be user@example2.com.

Note: By default, before a Domain Administrator can save a domain alias, MailWire will check that the mail exchange record for the domain is pointing to the server. This prevents Domain Admins from "hijacking" mail from valid domains. For example, if this check were not in place, a Domain Admin could add a domain alias of example.com. Then, any mail sent from the server to "anything@example.com" would go to the domain with the example.com domain alias, rather than to the actual domain.

User Options

• Two-Step Authentication - Two-Step Authentication is a method of providing a second way to verify account ownership before a user can log into their account or connect to third-party clients and/or devices. For example, when a user has set up Two-Step Authentication for their account, the MailWire login page will require their primary account password and a secondary verification of account ownership before the user can log into webmail. The second method of verification will be provided to the user through popular authentication apps, like Google or Microsoft Authenticator, or through a recovery email address. When this feature is enabled for a domain, the Domain Administrator can choose whether to Enable or Force Two-Step Authentication for their users - With Enable, users can choose whether to implement Two-Step for their accounts whereas, with Force, users MUST use Two-Step for their accounts.
• Show calendar availability for all users in domain - This setting is enabled by default and allows MailWire to alert users of any scheduling conflicts when adding a member of the Global Address List as an attendee on a calendar appointment. In addition, this allows users to view an Availability window to review the times that their attendee is free/busy. When disabled, domain users’ scheduling information will not be displayed in the appointment window.
• Allow users to opt out of Global Address List - The Global Address List (GAL) is basically a listing of all users who have accounts for your particular email domain. However, not all accounts would necessarily need to be listed in the GAL. For example, generic addresses like info@ or support@ may not need to be listed as they're used for specific purposes (e.g., support@ being imported into a ticketing system.)

Folder Auto-Clean

Setting up auto-clean rules for email folders is a simple, yet effective, way to limit how much of the domain's disk space is taken up by users' Junk Email, Sent Items, and Deleted Items folders. By placing limits on the size of these folders, or by automatically deleting mail older than X number of days, you can help ensure that your domain disk space does not fill up unnecessarily. In addition, if you want to set a size limit on a folder for users, their messages are deleted in the order that they were received so that older messages get deleted first.

• Allow users to override auto-clean settings - Enable this setting to allow users to override the domain policy and create their own auto-clean rules.
• Override auto-clean settings - Enable this setting to override the default settings, allowing you to create your own rules.

If "Override auto-clean settings" is off, the auto-clean rules created by the System Administrator will be displayed at the bottom of this card. (If no rules were created by the System Administrator, a note saying such will be displayed.

However, if "Override auto-clean settings is turned on, you're presented with a New rule button that will allow you to create your own rule(s) for domain users. Auto-clean rules can be created for any default mail folder and can be created based on a message's age or the folder's size.

Team Workspace Video / WebRTC

MailWire's Team Workspaces uses Web RealTime Communication (WebRTC) for peer-to-peer audio and video chat. WebRTC is an open standard that uses plugin-free APIs to connect web browsers (WebRTC compatible web browsers, that is) for the transfer of voice, video, and general data.

For most people, using Team Workspaces as it's implemented in MailWire is perfectly fine. It uses a default STUN service to assist with the transfer of the data from user-to-user

Attachments

• Inbound Extension Blacklist - This list allows you to limit the file types that can be attached to emails sent to users on your domain. For example, many email administrators won't allow executable files (EXE) as they can cause issues on the mail server, and possibly across an entire network. To add a blacklisted file type, simply type in the file extension, one per line. (E.g., .exe or EXE)
• Outbound Extension Blacklist - This list allows you to limit the file types that are users on your domain are allowed to send out of the mail server. For example, many email administrators won't allow batch files (BAT) as they can cause issues on the recipients' mail server, and possibly across their entire network. To add a blacklisted file type, simply type in the file extension, one per line. (E.g., .bat or BAT)

Mailing Lists

Mailing Lists are a great way to allow users to communicate with a number of different individuals via a single email address. Unlike an Alias, a mailing list allows people to subscribe to, or unsubscribe from, email communications. In addition, mailing lists can be public or private, be replied to by all users or managed by a single list administrator and more. Use this card to specify the following mailing list setting:

• Mailing List Command Address - This is, essentially, the "To" address for your listserv. If someone wants to subscribe to a list, for example, they'd email listserv@your-domain.com with the list name and the word "subscribe" in the body of their message. They'd then be subscribed to that mailing list.
• Bounces Before Removal - The number of times a message to a specific subscriber may bounce before the subscriber is automatically removed from the mailing list. By default, this number is 2.